Overview

chirp provides event organizers with player management, live golf scoring, leaderboards, scoring links, and optional broadcast announcements. This policy explains the information used to provide those features.

Information Collected

• Accounts: email address, a securely hashed password, optional player name, and sign-in session records such as IP address and browser or device information.
• Events and participants: event details, player names, optional player email addresses and handicap indexes, teams, competitions, tee and course information, scores, and match results.
• Player access: event access codes, private invitation identifiers, and device-session records used to recognize a scoring device.
• Broadcast data: announcement text, scoring context, and generated audio when broadcast features are enabled.

How Information Is Used

• Authenticate account holders and recognize player devices.
• Operate events, calculate scores and positions, and keep leaderboards and broadcasts current.
• Send password resets and organizer-requested scoring links.
• Protect the service, diagnose failures, and prevent misuse.

Public Leaderboards and Service Providers

When an organizer enables a public leaderboard, participant names, teams, scores, positions, and scorecards may be visible to anyone with the leaderboard link. Organizers should only add participant information they are authorized to use.

chirp may use hosting, database, and email providers to operate the service. If an organizer enables AI broadcast voiceovers, announcement text may include a participant name and scoring result. That text is sent to the Google Gemini API to generate audio. Information may also be disclosed when required by law or necessary to protect the service and its users.

chirp does not sell personal information or use it for third-party advertising.

Retention and Deletion

Event information is retained while the organizer keeps the account and event data in chirp. Organizers can permanently delete their account from My profile. This removes the organizer account and its events, participants, scores, sessions, broadcast announcements, and generated audio that is no longer used by another announcement.

Deleting a player account removes its credentials and sessions and unlinks it from event player records. The organizer’s event record, including the player name and scores, remains until the organizer changes or deletes it.

Deletion removes active service records immediately. Copies may remain temporarily in routine backups until those backups rotate, or longer when retention is required by law, security, fraud prevention, or dispute resolution.

Your Choices

Account holders can update their email or password and delete their account from My profile. Accounts are optional for participants, who can continue using a recognized device without creating one. A participant who wants event data corrected or deleted should contact the event owner who added them. Deleting an account is permanent and cannot be undone.

Security and Policy Changes

chirp uses access controls, hashed passwords, private tokens, and encrypted connections in production to protect information. No service can guarantee absolute security. This policy may be updated as the service changes; the revision date above will be updated when that happens.